Data Controller Name: Children’s Social Care Services Review Secretariat, DoH
Address: Castle Buildings, Stormont Belfast, BT4 3SL
Telephone: 028 9052 6128 or 028 9052 6129
Data Protection Officer Name: Charlene McQuillan
Telephone: 028 9052 2353
The Independent Review of Children’s Social Care Services in Northern Ireland (the Review) was announced on 21 January 2022 and commenced in February 2022. Professor Ray Jones, who has been appointed as the Lead Reviewer on the Review Team, is being supported by a panel of three advisors with relevant expertise, Marie Roulston M.A. CQSW. O.B.E, Professor Pat Dolan and Her Honour Judge Patricia Smyth.
The Review will be completed within 16 months with the first 12 months largely being spent on ‘fieldwork,’ meeting with and listening to those involved in and with children’s social care across Northern Ireland. This will include engagement events, meetings and visits with a range of social care partners and agencies across Northern Ireland and importantly engagement with children, young people, parents and family carers.
Why are you processing my personal information?
The main reason for processing your personal information is to help the Review Team to complete the task set for it, that is, to undertake a review of Children’s Social Care Services in Northern Ireland.
The lawful basis for processing your personal data is Article 6(1)(e) of the UK General Data Protection Regulation (GDPR), which allows for the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Being transparent and providing accessible information to individuals about how we use their personal data is a fundamental element of the Data Protection Act (DPA) 2018 and the UK GDPR. We are committed to building trust and confidence in our ability to process your personal information to protect your privacy.
Where do you get my personal data from?
We will collect information from individuals who engage with and participate in the Review in a range of ways, for example:
- through members of the public e-mailing us to input to, engage and participate in the Review;
- through engagement events and other meetings, correspondence and participation activity; and
- from individuals who provide contact details in order to be provided with updates on the Review and the monthly newsletters.
What categories of personal data are we processing?
The categories and types of personal data being processed may include: name, email address and potentially some information about your experience with children’s social care services. The reason we may ask you to provide information about your experience with children’s social care services is so that you can be invited to participate in the relevant themed workshop being planned to take place in autumn 2022. For example if you are a care experienced young person, or a parent or carer with experience of kinship care or fostering, we will use this information to ensure you are invited to attend the relevant workshop that will engage and explore issues related to these services.
The Review does not intend to process special category data.
Do you transfer my data to other countries?
Do you share my personal data with anyone else?
No. Your personal data will be available to the Review Team and the Review’s secretariat team only. When the Review Team have completed their work and the Lead Reviewer has delivered his report with recommendations to the Department of Health / Health Minister, all personal data held by the Review Team will be securely deleted.
Before publication of the Review’s report and recommendations, all personal information will be removed or anonymised in compliance with the DPA and UK GDPR.
If the position as outlined above changes and we need to share your personal data with others, we will ensure that data sharing complies with relevant data protection legislation. We will notify you that this is happening and seek your consent before sharing your data with anyone else.
How long do you keep my personal data?
Personal data will only be retained and processed until such time as the Review’s report and recommendations are prepared and no personal data will be included in the report. All information processed for the purposes of the review will be in compliance with our Retention and Disposal Schedule set out in Good Management, Good Records.
We maintain appropriate technical and organisational safeguards to ensure an appropriate level of security of your personal data, in particular, to protect your personal data against unlawful or unauthorised destruction, loss, alteration, access, disclosure or use, in line with the requirements of UK GDPR and the Data Protection Act (DPA) 2018.
What rights do I have?
- You have the right to obtain confirmation that your data is being processed, and access to your personal data
- You are entitled to have personal data rectified if it is inaccurate or incomplete
- You have a right to have personal data erased and to prevent processing, in specific circumstances
- You have the right to ‘block’ or suppress processing of personal data, in specific circumstances
- You have the right to data portability, in specific circumstances
- You have the right to object to the processing, in specific circumstances
- You have rights in relation to automated decision making and profiling
How do I complain if I am not happy?
If you are unhappy with any aspect of this privacy notice, or how your personal information is being processed, please contact the Department’s Data Protection Officer: Charlene.McQuillan@health-ni.gov.uk
If you are still not happy, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Information Commissioner’s Office
Tel: 0303 123 1113